The open access Electronic Document Delivery System – An Initiative of CSIR-NML, Jamshedpur :: CSIR-National Metallurgical Laboratory

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    Project Category : Best Initiative for Electronic Delivery of Services (EDS)

    Details of Applicant :

    Name: Anjani Kumar Sahu
    Address: National Metallurgical Laboratory,Burmamines
    City: Jamshedpur
    State: Jharkhand
    Country: India
    ZIP Code : 831007

    Details of Project/Implementing Agency:

    Name of Organisation: CSIR-National Metallurgical Laboratory
    Address: Burmamines
    City: Jamshedpur
    State: Jharkhand
    Country: India

    Name of the Head of Organisation: Dr. S. Srikanth

    Web : http://www.nmlindia.org

    Brief description of the programme/project/initiative :

    The National Metallurgical Laboratory (NML), Jamshedpur, India established in 1950 under the aegis of the Council of Scientific & Industrial Research (CSIR), India has been catering to the needs of Indian researchers and industries in the area of minerals, metals and materials (www.nmlindia.org) through the pioneering vision of first Indian Prime Minister of Republic India, Pandit Jawaharlal Nehru. It is the oldest among metallurgical research laboratories in India having highly qualified engineers, technologists and researchers. Over the last sixty two years, lots of R&D results / reports / publications / patents etc. were generated and most of these documents were brought out by the laboratory in print format. Therefore, these documents had a limited circulations. Considering the value of these printed documents, it was planned to develop a system which will have a global access and document delivery system for information seekers.

    Why was the project started?

    The exceptional research legacy (since 1950) of CSIR-NML gradually getting mutilated and disappearing from the resource base. Thereby, limiting wide spread utility of scientific community both inside as well as outside the laboratory. Accordingly, it was strongly felt that an ICT based Institutional Repository be established to provide open access to the laboratory’s Scientific products and research activities. CSIR- NML-Knowledge Resource Centre took the lead and motivated the scientists and researchers to come forward with their intellectual products / documents to upload for a digital format on the Eprints platform created at NML.

    Objective:

    It is not possible for general researcher or small budgeted library to subscribe scholarly journals needed by their users. The prices of the journals are rising day by day. Institutional repository will give better visibility to the research paper that they hold because any person with access to the Internet will be able to read and download research articles contained in Open access repositories. After all, any researcher would want their research work to be read and be cited by as many people as possible. There is no better way of realizing this than through the open-access repositories. Studies have shown that research articles that are available in open access get better citations than the ones that are subscription based. One can create and maintain the collection of in-house digital archive of research publications of an institutions and accessibility of these resources through open access to all those in a communities who seeks information, thereby promoting the knowledge development. The benefit of this repository is that they enable free sharing of information, encouraging collaboration and the widespread communication of institutional R&D projects and other consultancy activity.

    Target Group: There are four types of user approaching NML Digital repository in the world wide. They are engaged with – (i) Global Academics (Worldwide Universities, IITs, NITs, Engineering colleges, and likewise), (ii) Research Institutions/Laboratories (CSIRO Australia, CSIR, DST, DRDO, IGCAR, and many more), (iii) Industries (Steel, Metallurgical and allied), and (iv) Knowledge seekers (individuals, NGO, Consultant, private firm and general public).

    Please Specify reach within India : All States and Union Territories of India

    Please Specify reach outside India :  Global access available

    Date from which the project became operational : 09/19/2009

    Is the Project still operational : YES

    10 points that make the programme/project initiative :

    1. Creation of provision for electronic document delivery system
    2. Collection and database creation of Institutional Research innovations / intellectual products / scholarly communications.
    3. Development and setting up of user friendly system for all types (SCI and Non-SCI) of publications.
    4. Accommodating and efficient uploading of documents in the created portal.
    5. Creation of customer friendly data retrieving system with scientific subject indexing.
    6. Creation of search operation and thereby more exposure of newer developments of the Institutes.
    7. Uninterrupted downloading of rare documents as well as newer linkage creation with outside world.
    8. Further, creation of link with new customer even after document delivery through a business chain.
    9. Sharing of information in the same research field without making any payment deal.
    10. Continuously rise in citation of scholarly communications of the Institutes for a greater visibility of the organisations.


    List 5 achievements of the programme/project:

    1. Global exposure of scholarly outputs (SCI and Non-SCI) of the Laboratory. It may be mentioned here that NML used to publish one Technical Journal named ‘NML Technical Journal’ (ISSN 0027-6839) since 1959 which is also a refereed Journal and abstracted in global databases, namely – Metal Abstract, Chemical Abstract, Ceramic Abstract and also in other databases. This journal was renamed as ‘Journal of Metallurgy and Materials Science’ (ISSN 0972-4257 print ISSN 0974-1267 online) in 2000. Currently, the articles of the journals are uploaded in NML eprints. Interestingly, it is observed that suddenly the request for full-text articles of this Journal has gone up and maintained its continuity. Similar is the case with the articles of other in-house publications, namely – Seminar / Symposia proceedings, Project reports, Monographs and so on.
    2. Rise in the impact factor of the journals wherein such scholarly communications were made.
    3. Benefits to the weaker section of the society due to free access.
    4. Wider circulation of scholarly communication and rise in citation value of individuals well as organization.
    5. Support to initiation of new collaborations at National and International levels, thereby also increase in the mobility of scientists through Research exchange programme.


    List 5 key challenges faced while implementing the programme/project/initiative and how they were overcome?

    1. Initially, the authors were reluctant to deposit their documents in open access document delivery system. The same was overcome by personal contact and councelling.
    2. Uncertainty and fear on copyright issues were overcome by organizing workshop and training programme.
    3. Uncertainty about who gets attribution, impact and scholarly credit were overcome by councelling and showing impact in individual’s citation value.
    4. Workshops / Trainings were continuously held which motivated the authors and researchers to come forward with their intellectual products / documents in uploading them for a global exposure against lots of adversities.
    5. E-mail to individuals convincing them to upload their papers. In case of hard copies, scanning them and uploading them with proper indexing etc were done regularly against lots of hindrances.


    List 5 points on how the programme can serve as a model that can be replicated or adapted by others?

    1. Already, several other CSIR Labs have consulted and adopted our model of e-prints in their organisation, namely – CIMFR, Dhanbad; IIP, Dehradun; CBRI, Roorkee etc and so on.
    2. Online training is being provided to Institutes on request.
    3. Organisation further gets councelling to adopt this e-prints portal. Currently R&D Centre of Tata Steel is in the process.
    4. Professional bodies like INAE at National level had approached us to create similar repositories for them.
    5. Through this portal, as one can get new links, there are many scope and prospect of availing new commercial venture, as was experienced by us.


    List 5 points to elaborate on the scalability of the programme/project/initiative :

    1. A recent review by the “Registry of Open Access Repositories”, UK has shown that NML Institutional Repository ranks 5th in the country and 2nd among CSIR laboratories as on May 8, 2012. (Source: roar.eprints.org).
    2. Enhanced the scale of world wide exposure. Web of Science / Scopus Global databases have only 1571 papers registered for NML. But with NML e-prints it had an exposure of 4430 documents as uploaded in NML Institutional Repository.
    3. 32% increases in the organisational citation value over last two years.
    4. Increased Individual’s / Publisher’s Research paper citation value and Impact Factor.
    5. Our team received Special Appreciation Award (Gold Category) in October 2011 for the contribution to the CSIR Open Access Movement.


    Documents Publishing URL :

    http://eprints.nmlindia.org

    PPT :

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