Integrated Mines and Minerals Management System (i3MS) :: CSM Technologies

  • Project Category : Best Government to Business (G2B) Initiative of the Year

    Details of Applicant :

    Name: Deo Ranjan Kumar Singh
    Address: Department of Steel & Mines, State Secretariat, Secretariat of Odisha, Odisha.
    City: Bhubaneswar
    State: Odisha
    Country: India

    Details of Project/Implementing Agency:

    Name of Organisation: CSM Technologies
    Address: CSM Complex, 3rd Floor, STPI Building ,Priyadarshini Market, CRPF Square
    City: Bhubaneswar
    State: Odisha
    Country: India

    Name of the Head of Organisation: Mr Priyadarshi Nanu Pany

    Web :

    Brief description of the programme/project/initiative :

    To regulate & administer the mining activity in Odisha, at the grass root level ensuring complete transparency in the sector through extensive intervention of IT/ICT the project was envisaged as Integrated Mines and Minerals Management System (i3MS). The project enacted standard operating procedure for all Government officers dealing with Mineral of the State to avoid delay & favoritism to mine producers and the end users. The Steel and Mines Department, Odisha started this initiative in May 2010. To ground this project massive overhauling of the existing rules & regulations had to be done by plugging in new rules on the Lessee &Licensee. The complex and outdated mining rule were simplified by plugging in IT tools which avoided duplicity. It was also decided to open all transaction of Minerals from Mines to the end user to Citizens for transparency.

    Why was the project started?

    In the last decade there has been major setback to the mining industry for the unprecedented loot of natural wealth. Minerals being finite and non-renewable are valuable natural resources. They constitute the vital raw materials for many basic industries and are a major resource for development. In our federal structure, the States are the owners of minerals. The State grants Mineral Concessions with the permission of the Central Government. The role played by the Central & State for mining is dealt in the MMDR Act, 1957. Besides this MMDR act, mining activities have to be carried out as per the provisions of the Forest Conservation Act, 1980, Environment Protection Act, 1986 and Air and Water Acts. The core functions of the State in mining are to facilitate and regulate exploration and mining activities of investors and entrepreneurs, provision of infrastructure and tax collection.After the fall out of major mining scam, the Government wished to have a system that will have an end to end accountability of the Mineral Ore Movement originating from the State of Odisha.


    Government wished to have an end to end accountability of the Mineral ore produced and transported in & out of Odisha. It was of extreme importance to have real time information on the amount produced, transported & receipt of Mineral Ore. Further to check illegal Mining and Transportation it was required to have check gates. Since large number of trucks ply it was required to have some system to check illegal activity enroute. Government also realized that the complex mining process needs to be simplified for any IT intervention to be grounded. Over the time too many duplicity have been created on the Monthly/Annual progress reports, reports & returns filled by lessee, licensee and the field office’s, which the Government wished to identify and remove duplicity. The revenue earned by the Government from Mining (Royalty, seizure, dead rent, etc.) were to be paid online. The goal was to have an ERP system for Government where in all the Associated Government Departments /Agencies will have a single access to information pertaining to mining. Since the demand was to tightly monitor so that as to prevent illegal mining, many statutory and non-statutory checks were required to be done by the usages of IT. This would help the decision making at the highest level to make required policies to curb leakages. One of the vital transactions at Government is the issuance of the Transit Permit & Pass. This activity is connected to the amount produced, dispatched and stacked. Further with many law Governing it the chances of mistake by the Govt. officers were high , hence e-permit and Pass was to be made that should be tightly interconnected with all the reports & returns complying the Laws laid down by the Central & State Govt.

    Target Group: All Corporates related to Exploration & Transportaion of Mines & Minerals.

    Please Specify reach within India : State of Odisha

    Please Specify reach outside India :  Any Country that trades Mines &b Minerals Produces.

    Date from which the project became operational : 10/11/2010

    Is the Project still operational : YES

    10 points that make the programme/project innovat

    1. All Manual file noting starting from the field offices to the Directorate for various approvals are now been eliminated. Thus ensuring the file movement in Government offices are done though work flow based system and digital signature are used instead of ink signed signature on issuance of permit or letters.
    2. Reverse process was adopted to build the mammoth database of all Lessee & Licensee (Users of Ore). Since all the documents were scattered in various offices in the state, it would have taken years to build up the database on which transaction would have happened. Instead, a notification was issued in newspaper asking all Registered Lessee & Licensee to register in and all the necessary data along with the PDF copies of age old approvals. A 3 Months’ notice was given with wide publicity and if not adhered to all the activities of that company will be suspended. The data received organically from all Lessee & Licensee were verified by the Govt. officer and locked to serve as master level data.
    3. All mineral Dispatch points of Lessee & Licensee were required to install electronic Weigh Bridge and get it certified from the Weights & Meters ( Legal Metrology Dept.). There after the software was built to connect to all the 500 mineral dispatch point through which the mineral weight & the truck weight was automatically read without human intervention.
    4. Google Map was used extensively to verify the location of the weigh bridge. The Lessee/ Licensee had to give the Lat & Long of the weigh bridge to verify and get it approved by the Director of Mines on whether the weigh bridge placement in within the lease boundary.
    5. All mineral carrying trucks had to be registered with the Mining Department. Since all credential of the trucks are maintained by the Road Transport Department where NIC has the database, a system was designed to pull all information like Fitness & insurance of the truck along with engine number the moment registration number was submitted. Transit pass can’t be generated if the Truck is not registered in the system
    6. Since mining operations are in hard to reach places where even the mobile phones do not work, passive Radio Frequency Identification Device ( RFID) was used to transmit data on the information of the truck, destination, mineral & weight. This RFID was successfully implemented in JODA mining circle of Odisha. It was later removed after Govt. decided to introduce 2D bar coded Transit Pass which had the capability to store 160 character of information.
    7. e-transit Pass which is based on a approved permit can only be generated at the mineral dispatch point after the weigh bridge has collected the mineral weight. But for small mine owner who can’t afford weigh bridge, e-Transit Pass can be printed in blank and when the truck is dispatched Mobile Application is used to update the truck details to the central server.
    8. Now even the system has got integrated with the Railways system called Freight Operations information System ( FoIS) . The Railways had sought permission from the Railway board and Odisha is the first state where such integration is taking place to get Rake wise & wagon wide mineral weight.
    9. The entire chain of mineral check-gate was connected through a CUG closed user Group. Since the Line of site was not available from the mining offices, the Lessees were requested to allow to use their existing tower or construct new tower to use it as a hopping point. To connect four exit check gate of one mining circle nearly 11 additional tower were erected to serve as hopping points. Today the check gate has a terminal which is able to see the number of truck to pass through. Every check-gate have a weigh bridge that again reads the weight of the truck and allows onward journey to destination.
    10. The system is now getting integrated with all the Ports in the eastern part of India.

    List 5 achievements of the programme/project:

    1. One of the few Government initiatives which has eliminated all manual process and also dealt away with the typical Government file movement. Odisha is the only state who have started the Mineral Transparency Portal where all details are available online at
    2. Integration to various secondary sources of data, i.e, Railways, Commercial Tax, Ports & the RTO.
    3. MIS & Web Access to all Stake Holders to update respective information thru proper identification, Codification & Validation of data for all Stake holders.
    4. Generation of all Reports and Returns by the Lessee & Licensee to the Central & the State Government from the transactions. This has ensured authenticity of the data and can be drilled down from the reports to the transactions.
    5. Single window system that inter-connects 17 different modules and also captures data from the weigh bridge operated by the user.

    List 5 key challenges faced while implementing the programme/project/initiative and how they were overcome?

    1. Normalizing for IT was the most difficult task as the complex Mining Laws are often misinterpreted the field staff treat and even the rules are implemented differently for Government to PSU to large corporate and finally small mine owner. Further even the implication of law changes with the type of mineral mentioned on the transit pass.
    2. The project by delayed by 6 months due to highly difficult terrain and non availability of proper road infrastructure and top of it null IT connectivity.
    3. Change management was not smooth as there was lot of resistance from almost all the stake holders.
    4. Amount of change the Software has gone thru after its pilot implementation is as if the entire application was rewritten due to unclear requirement gathering as every different field officer was following different law book or court ruling and enforce his thought process against other mining administrators.
    5. Integration with Ports was difficult since ports unlike railways do not have a unified system. Integrating each was difficult and time consuming as every port had its own software, lastly all ports were convinced to adopt to unified a i3MS terminal at port head.

    List 5 points on how the programme can serve as a model that can be replicated or adapted by others?

    1. Every state that has earning of more than 1000 Crore from major mineral have the similar problem and is evident from the incidents at Goa, Karnataka & Jharkhand. Therefore such IT/ICT integrated tools are required by them that covers all purview of regulatory from the State perspective with equal compliance to Central rulings
    2. As the Central Rules are same for all Major mineral producers and regulators, so the software covers extensively the entire portion articulated in Central Acts for mineral production and transaction.
    3. The State rules of Odisha are almost same as Jharkhand & Chattisgarh. Therefore the software with very little customization can be fitted to serve these nearby states purpose.
    4. Domain knowledge acquired by the IT implementing team during the implementation and the process reengineering followed, has become an asset and a knowledge repository that should be used by other states.
    5. Integration with Railways, Commercial Tax, Ports & the Road Transport Authority will be same for other states in India.

    List 5 points to elaborate on the scalability of the programme/project/initiative :

    1. The program has been implemented in scale for the state of Odisha in span of 2 years but any other state adopting the same can have htis program operational in 6 months time.
    2. Since it strictly follows all Laws related to mining, other states in the country may very well adapt it with not so major modification.
    3. The network of illegal mining mafia has been curtailed, but unless the bordering states come up with similar solution, the accountability of illegal ore would not be tracked in the nearby region. Hence it gives a strong recommendation that similar system should be adopted in all the neighboring states
    4. 2 Yrs was the time taken by Odisha state with lot of experimentation to refine the application with a lot of bad calls that had to be rectified at the highest priority. Now as on date any state if adopting this software should not take more than 6 months for complete implementation life cycle.
    5. The returns filled in MCDR ( F & H Series) is made online, as mentioned earlier since the formats are same for all Lessees across the country, the same should be used by the ministry of mines without duplicating the effort and money already spent.

    Documents Publishing URL

    PPT :

  • eWorld Forum 2012 :: Award Winners

Address: Elets Technomedia Pvt Ltd., Stellar IT Park, 7A/7B, 5th floor, Annexe Building, C-25, Sector 62, Noida, Uttar Pradesh 201301
Contact No: +91-120-4812600.